Facilities Administrator

The Position

The role of Facilities Administrator is a flexible role of 12 hours per week. These hours can be worked across the week in a pattern that suits the candidate, however there must be an even spread of hours across the week which will be agreed prior to starting. This role will be a mixture of working from home, and working from our Head Office in Stokes Croft, Bristol.

Job Description

The Facilities Administrator is responsible for making sure that buildings and services meet the needs of The Practice Rooms as a business and of the users within the buildings. The Facilities Administrator will directly support The Practice Rooms in setting up and maintaining service and maintenance contracts to make sure the environment is in a suitable condition to work.

The role involves supporting the maintenance and upkeep of the centre. This includes supporting The Practice Rooms in repairs issues that arise, scheduling maintenance and refurbishments, and maintaining good relations with Landlords during this process.

The Facilities Administrator is to ensure that all centres meet health and safety standards, Fire Regulations and legal requirements. This will include developing new practices, policies and procedures with the Senior Management Team where required.

Some business travel is required in order to visit the centres.

This role is varied and includes (but is not exclusive to) the following:

·      Creating, reviewing, and managing utilities, waste and maintenance contracts.

·      Creating and managing utilities and maintenance database.

·      Recording and arranging all the regular H&S testing: annual fire panel/fire extinguisher testing, PAT testing, Fire risk assessments etc.

·      Supporting set up of new centres.

·      Recording and supporting major maintenance work.

·      Creating Incident Reports.

·      Creating and maintaining supplier lists

·      Ordering supplies

This role will involve working with staff of all levels within The Practice Rooms as well as external suppliers and contractors. The Facilities Administrator will be reporting directly to the General Manager and Angus Landman, Director of The Practice Rooms.