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Evening Legal Secretary / Document Production 3 nights +

Full Time
Job Sector:
Administration / Office Work
Salary description:
£9.00 - 10.50 per hour
Start Date:
Alexander Mae
Job Ref:

The Company:

Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.

The Job:

We are delighted to be assisting our client for a Document Production Technician. This team provides document production, amendment, finishing and trouble shooting services to our clients legal and non-legal teams.

* Produce and amend, with speed and accuracy, correspondence, faxes, attachments and complex documents such as reports, deeds and agreements.
* Create and amend complex PowerPoint presentations and Excel spreadsheets.
* Transcribe large volumes of dictations quickly and accurately.
* Convert PDFs via conversion software or by copy typing.
* Complete forms using Laserforms software.
* Edit, merge, redact and/or secure PDF documentation.
* Create and amend Visio diagrams.
* Perform mail merges and assist with mass mailings.
* Troubleshoot and provide expert technical advice.
* Design documents using branding guidelines and work closely with the BD team to help create new and/or update existing templates.
* Develop and test templates and applications by creating test scripts and updating analysis logs.
* Support junior team members in times of low resource and/or heavy workloads
* Answer telephone calls in a prompt and professional manner and take and pass on clear and concise messages.
* Use and update the work management system to provide transparency to DLS clients on the progress of their work.
* Proofread and quality check all work to ensure it is accurate, consistent, adheres to and meets the firm's standards.

The Person:

For this role our client is looking for someone ideally with

* Strong communication skills (both oral and written), a good telephone manner and client service ethos are essential.
* Good organisational, accuracy and attention to detail skills are required.
* Ability to be flexible managing tasks and workload on a daily basis is also essential.
* Ability to work using own initiative and as a team member, maintaining a positive attitude, under pressure in a professional manner is essential.
* Advanced knowledge of the MS Office suite including Word and Outlook, Excel, PowerPoint and Visio.
* Advanced experience of using track changes, multi versioned documents and comparison software.
* Knowledge of PDF creation and amendment software is essential.
* Previous experience working with complex legal documents is essential.
* Previous experience within a professional services environment is essential.
* Knowledge of version control in a document management system is essential.
* Previous experience with case management systems, particularly SolCase would be beneficial.
* Previous experience working with automated templates or MS Office styles would be beneficial.

The Benefits:

Contributory Pension, Group Life, Private Medical Insurance, 25 days holiday & a flexible benefits scheme.

The Hours:

Wednesday - Friday 3pm - 11pm (3 nights are minimum but you can also work 4 or 5 evenings if preferred

The Location:

Central Bristol, no car parking.

The Salary:

£18-19,000 pro-rata (£9.89 - 10.43 pe

Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:

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