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Legal PA | Projects

Contract:
Permanent
Category:
Full Time
Job Sector:
Administration / Office Work
Region:
Bristol/Bath
Location:
Bristol
Salary description:
£23k - 25k per year
Posted:
20/08/2018
Start Date:
ASAP
Recruiter:
Alexander Mae
Job Ref:
SN4454577

The Company:

Our client is a legal law firm who are approachable, knowledgeable and straightforward. They are proud their people and their culture. They are known to deliver on client service and sector-based knowledge for their clients. Attracting professional, friendly and talented staff, is genuinely important to them

The Job:

We are delighted to be assisting our client for a PA for our client in their Projects team is seeking an experienced PA to support a number of busy fee earners.

Key Responsibilities within this role will include:

* Provide a highly professional effective and proactive PA support to a number of busy fee earners
* Develop and maintain exemplary positive internal and external client and PA relationships
* Proactively take responsibility for all travel arrangements, conference bookings and meeting room bookings in advance.
* Anticipate and avoid potential diary clashes, provide conference dial in or VC details for all organised meetings in advance.
* Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
* Play an active role in managing and taking responsibility for the billing process working closely with our accounts team.
* Monitoring and assisting with management of fee earner mailboxes.
* Collation and processing of fee earner expenses including proactive management.
* Assisting with the day to day management of Client relationship information
* Demonstrate excellent IT skills, with the ability to amend and format large and complex documents where necessary and / or create PowerPoint documents
* Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team Work closely with colleagues to ensure all admin is dealt with in a timely manner including
* Filing, scanning of post, drafting correspondence and communications
* File opening, assisting with CDD requirements, closing / arranging off-site storage of files
* Checking, registering and scheduling title deeds
* Work with Senior PAs to continuously develop effective ways of working within the team.

The Person:

For this role our client is looking for someone with a positive, reliable and enthusiastic attitude. Ideally legal support experience would be ideal however other support experience can also be considered, in addition our client is also seeking:

* Essential to have PA experience with good organisational skills and be able to prioritise work
* Flexible and enthusiastic
* Ability to work under pressure and to tight deadlines
* Ability to work on your own initiative
* Essential to have excellent written and verbal communication skills
* Essential to work with confidentiality, discretion and diplomacy
* Ability to pay close attention to detail
* Excellent IT skills (Microsoft Word, Excel, Outlook, PowerPoint)
* Ability to remain calm and friendly even in a crisis
* Capable of taking initiative and developing solutions

The Benefits:

Super benefits to include 5% contributory pension, private medical insurance, travel insurance, life assurance, gym membership, cycle to work scheme and child care vouchers

The Hours:

Monday - Friday 9am - 5pm, 35 hours per week

The Location:

Central Bristol, no car parking.

The Salary:

Up to £23,00 - £25,000

Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:
18/09/2018

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