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Temp to Perm OFFICE MANAGER

Contract:
Temporary
Category:
Full Time, Managerial / Executive
Job Sector:
Administration / Office Work
Region:
Bristol/Bath
Location:
Bristol
Salary description:
£20k - 23k per year
Posted:
18/12/2017
Start Date:
ASAP
Recruiter:
Alexander Mae
Job Ref:
KR99655565

Office Manager
Temporary to Permanent
£20,000 - £23,000 Dependent on experience, paid weekly
Immediate start

To organise and coordinate administration duties and office procedures. Your role is to create


and maintain a pleasant and efficient work environment, ensuring high levels of organisational


effectiveness, communication and safety.


KEY RESPONSIBILITIES


To ensure the office is a clean, safe, tidy working environment. Co-ordinating and arranging all


maintenance, repairs and upgrades as necessary, ensuring compliance with the conditions of


the office lease and dilapidation obligations.


Being the first point of contact for and liaising with managing agents, landlords and all other


property-related contacts as appropriate.


To manage the Group's premises including issues of security and management of temporary


and visitor passes.


Ensuring high service standards and contract compliance from facilities contractors / suppliers


e.g. cleaning, security, postage, stationery etc. Manage procurement negotiations with office


suppliers ensuring value for money and scalability of service is considered.


Working with Head of IT to ensure phone system meets the business requirement, and use


complies with the Group's internal policy.


To be the point of contact for company car leasing. Working with the finance team to ensure


policies and procedures are followed and in line with health & safety requirements.


Working in conjunction with HR on the induction process ensuring new joiners receive relevant


training through the planning of the induction training schedule.


To be the H&S Officer for the group, and to ensure that the office complies with the necessary


Health & Safety regulations. This will involve; carrying out staff H&S training; working with HR


and Quality and Compliance to review and update health and safety policies and procedures,


and to ensure compliance.


To undertake the role of Chief Fire Marshall, ensuring fire and evacuation procedures are


followed. Liaising with fire Marshalls and building management as appropriate.


Line Management of Office Administrator. Overseeing: Sorting and distribution (include scanning where appropriate) of all incoming post and DX together with the franking and sorting of all outgoing post and DX.
Monitoring and ordering of office supplies e.g. stationery, consumables, fruit, tea,


coffee etc.


Support to the Executive; arranging meetings and refreshments, travel booking,


reconciliation of expenses.


Archiving of case files with external archiving provider, liaising with case handlers as


appropriate.


Liaising with external scanning provider requesting copies of documents as


appropriate, and managing and improving working relationship.


First point of contact for office machines (e.g. fax machines and printers, franking and


stuffing, etc.)

The above key responsibilities are a guide as to what is expected from you in your role. You


will be required to work collaboratively to perform any other duties or tasks which are


reasonably assigned to you

Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:
16/01/2018

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