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Business Services Administrator

Full Time
Job Sector:
Administration / Office Work
Salary description:
£16, 410 per year
Start Date:
Alexander Mae
Job Ref:

The Company:

Our client provides practical, high quality and commercially relevant legal advice to public, private and third sector organisations. Their experience includes working with clients across central and local government, NHS commissioning and provider organisations, housing associations and private sector companies.

The Job:

We are delighted to be assisting our client with their vacancy for a Business Support Services Administrator to work and support in their business support services department.

Key responsibilities include:

* Return or add documents to existing client files
* Work with the practice management system to log and record documents
* Handle and administer closed files as requested
* Filing and file housekeeping, to include file opening and file closing procedure
* Maintain all filing and work areas in a tidy and orderly manner
* Collect file and documents from client areas and return files to shelves
* Sort, distribute, e-file and hard-file incoming mail
* Check, distribute and e-file incoming mail
* Record all incoming/outgoing special mail, messenger and courier companies
* Arrange all deliveries and collection times with mail, messenger and courier companies
* Maintain equipment to a good working order and troubleshoot problems, place service calls when need
* Prioritise jobs and run them to meet customer requirements and deadlines
* Provide photocopying and scanning as per customer instructions
* Maintaining a busy and constant workflow through verbal or email communication
* Deal with any customer enquires in a prompt and efficient manner
* Anticipate customers' needs and offer assistance wherever possible
* To create new files by following the file opening procedure
* To download and re-name the corresponding documents

The Person:

For this role, our client is looking for someone with:

* Excellent attention to detail, ability to retain high levels of concentration
* Good organisational skills / keeping track of data
* Must be able to type to a proficient level and be computer literate
* Excellent communication skills
* Strong customer focus
* Self-motivated & quick learning
* Flexible & enthusiastic team member
* Capable of taking initiative and developing solutions

The Benefits:

Employer Contribution Pension, Life Insurance , Group Income Protection, 25 days annual leave and other benefits

The Hours:

Monday - Friday 9am - 5.15pm

The Location:

Central Bristol, no car parking.

The Salary:


Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:

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