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Team Assistant & Secretary | Commercial Law

Full Time
Job Sector:
Administration / Office Work
Salary description:
£18k - 20k per year
Start Date:
Alexander Mae
Job Ref:

The Company:

Our client provides practical, high quality and commercially relevant legal advice to public, private and third sector organisations. Their experience includes working with clients across central and local government, NHS commissioning and provider organisations, housing associations and private sector companies.

The Job:

We are delighted to be supporting our client in their search for a Team Assistant & Legal Secretary for their operation in Central Bristol on a permanent contract. Working in a busy office and demanding team within their Clincial Negligence team which is a very busy team and able to co-ordinate and be confident with the team you support. This role will suit someone who is confident working in a busy environment and has previous experience of working within a secretarial / supportive team.

Your role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks.

Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.

Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees.

Organise travel arrangements

Arrange for files to be opened and closed

Take internal and external telephone queries

Monitor post and emails

Deal with basic client queries and general administration.

Arrange client meetings.

Document production

Check correspondence, attachments, documents, reports, presentations, faxes etc produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate.

Type urgent/short/confidential correspondence and emails.

Produce and maintain Excel spreadsheets as required.

Assist lawyers in the billing and credit control.

The Person:

For this role our client is looking for someone who should have or be:

Property experience

Accurate typing speed of at least 60 words per minute.

Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint

Excellent telephone manner

Excellent communication, organisational and team skills.

Excellent attention to detail.

Flexible and dependable, able to take the initiative.

Able to remain calm under pressure and work to tight deadlines.

Conscientious, approachable and enthusiastic.

Able to quickly build confidence, respect and trust with others.

Have a positive approach to daily tasks and have a solutions focussed working method.

The Benefits:

Employer Contribution Pension, Life Insurance , Group Income Protection, 25 days annual leave and other benefits

The Location:

Central Bristol, no car parking

The Hours:

Standard working hours will be 9.00am - 5.30pm but with flexibility to arrive earlier and stay later when the job or business requires.

The Salary:


Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:

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