Administrator

Contract:
Permanent
Category:
Full Time
Job Sector:
Administration / Office Work
Region:
Bristol/Bath
Location:
Bristol City Centre
Salary description:
£18000 to £25000 Per: annum
Posted:
19/06/2017
Start Date:
ASAP
Recruiter:
Pertemps
Job Ref:
043309207

I am currently looking for an Office Administrator for a friendly small team in Central Bristol

There is a very small amount of PA duties attached to this role, is a varied role which you can make your own.

You will have lots of support within the team.

Previous experience within a similar role within professional services is essential

Hours of work are Monday- Friday 9am - 5.30pm - these hours can be very flexible if required, and my client would look at hours maybe of 930am - 3.30pm Monday - Friday.

You will receive a salary of up to £25,000 depending on your experience.

Desired Skill Sets:
- Excellent communication skills;
- Professional manner including good interpersonal skills;
- Comfortable having direct contact with senior personnel, internally and externally;
- Self-starter with enthusiasm and "can do" attitude;
- Willingness to build an understanding of the firm's services;
- Able to build a rapport with the team and with external professional contacts and clients;
- Competent IT skills; including Outlook, Excel, Word and Powerpoint;
- Familiarity with CRM Database management;
- Able to organise and manage time efficiently and effectively whilst being flexible;
- Takes ownership of work tasks and quality, whilst adhering to deadlines and seeing tasks through to completion

Main Duties:
General Office Management
- Answering incoming telephone calls and covering the phones for other offices as required;
- Dealing with incoming and outgoing post V franking and sorting outgoing mail;
- Welcoming internal & external visitors, making teas and coffees;
- Booking meeting rooms;
- Some diary appointment and management
- Monitoring stationery levels and re-ordering when necessary;
- Processing non-case related supplier invoices;
- Health & Safety V ensuring Fire Wardens & First Aiders attend regular training;
- Liaising with Facilities manager regarding risk assessments, PAT testing and adhoc maintenance;
- Ensuring the following office equipment is functioning correctly and serviced annually: fire extinguishers, photocopier, water cooler and franking machine;
- Liaising with cleaners;
- Liaising with the catering staff re kitchen supplies and booking of in-house meals;
- Liaising with the landlord and the building facilities team regarding building issues, visitors and parking and attending quarterly tenant meeting with the landlords representative;
- Liaising with IT with regards to any internet connection, phone problems, etc;
- Arranging couriers;
- Maintaining the professional look of the office; ensuring that all areas are always clean and tidy;
- Continued updating of the Business Continuity Management plan

PA and casework support:
- Providing the senior management team with typical PA support as required;
- Booking training courses for the team;
- Case support V using the firms IPS & PE systems, mailshots to company creditors & shareholders, ad hoc support on cases as required;
- Company searches using Companies House;
- Completing Conflict checks, Experian searches and money laundering checklists for new appointments;
- Formatting and editing of documents and presentations using Word and PowerPoint;
- Banking cheques and occasional cash collected from site or received in the post.
- Raising bills using the firms PE system;
- Archiving closed case files/books and records and updating the skeleton file accordingly;
- Maintaining the spreadsheet for records held off-site, liaising with the storage company to arrange collection and delivery and the destruction of records on a periodic basis;

Database management and marketing support:
- Logging of new contacts details onto CRM database and maintaining the database;
- Organising offices attendance at local networking and trade association events;
- Planning organising and running some marketing events eg small team on team events, occasional corporate hospitality events, and other ad hoc events with clients
- Ensuring these are managed through CRM;
- Working closely with support staff in other FRP offices in the network

If you would like to apply for this role please click apply or send your CV to Katherine.white@pertemps.co.uk

Company Description

Pertemps have been trading for 30 years here in Bristol and enjoys longevity of staff which continues to contribute to our success in the area. We have long standing working relationships with many clients and candidates and we are always happy to provide testimonials to this effect.


Our core areas of recruitment are: (Temporary and Permanent)


• Call Centre – Inbound and outbound Customer Service Advisors


• Office Support Staff – Administrators, Receptionists, Secretaries, Office Managers, Finance, Accounts, Internal and External Sales Executives and we also provide other specialist recruitment solutions

Closing Date:
26/06/2017

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