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Bids Administrator | £18, 000

Full Time
Job Sector:
Administration / Office Work
Salary description:
£18k per year
Start Date:
Alexander Mae
Job Ref:

The Company:

Our client is a full service law firm, with their head office in Bristol. Their expertise and client commitment sets them apart.

The Job:

We are delighted to be assisting our client with their requirement for a Bid Assistant. This role is perfect for someone who has professional writing style. The role is to support the Bids Manager and assisting our client with winning, retaining and making profitable business, through the creation of high quality, often complex bids and proposals.

Key Responsibilities in this role will include:

To ensure the firm receives notifications for all relevant opportunities aligned to their business plan, and to record information centrally.

Discuss with the Bids Manager all opportunities received, storing and distributing retrieved documentation and completing the Bid Sheet.

To record all opportunities and maintain the records throughout the process.

Administer the bid\no bid process to conclusion, to include the arranging of meetings, creation of file numbers, diary management, minute taking etc.

Request financial and profitability reports prior to Bid\No Bid meeting where required.

Liaise with the Marketing team to retrieve relevant supporting bid information and utilise to effect.

To perform research and retrieve news articles on targets\prospects during bids and communicate to the wider team.

Perform ad-hoc research where requested, working with the Knowledge Centre and using firm wide resources.

Interview preparation

To support the bid presentation team in preparing for their interview, including liaising with the target organisation, diary management, co-ordinating rehearsals, creating presentation materials, conducting research etc.

Manage all documentation and communication pertaining to each bid in the appropriate areas.

Prepare weekly bid status reports and monthly statistics on aspects of bid production.

The Person:

For this role, our client is seeking someone who has:

- Excellent organisational\administrative skills

- Flexibility to work under pressure to manage the deadlines

- Experience of working within a professional services environment would be advantageous

- An understanding of the bidding process would be advantageous

- Excellent spelling, grammar and attention to detail

- Ability to confidently communicate both verbally and in writing with all levels of the business

- Ability to produce high quality drafts in line with specifications

The Benefits:

25 days holiday plus UK bank holidays. Life Assurance. Private Medical Insurance. PHI scheme. Discounted conveyancing. Travel loans/discounts. Cycle-to-work scheme. Childcare vouchers. Exclusive staff discount.

The Hours:

Monday - Friday 9am - 5pm, 35 hours per week

The Location:

Central Bristol, no car parking.

The Salary:


Company Description

Alexander Mae are recruitment specialists in Bristol & the South West, whether it's permanent, contract or temporary appointments we can help. We recruit at every level from the first job, returners to work, through to career advancement across diverse industry sectors within the commercial market.

Closing Date:

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