Expired

Purchasing Assistant


University Hospitals Bristol and Weston NHS Foundation Trust
Location 

Bristol

Employment Hours 

Full Time

Employment Type 

Permanent

Salary 

£24,071 - £25,674 per annum

Job Highlights
  • University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country.
  • An opportunity has arisen in Hey Groves theatres UHBW for a Band 3 Purchasing Assistant.
  • The post holder ensure that held responsible for maintaining a safe procurement work areas and will be responsible for ensuring the most efficient use of resources and working practices.
Job Requirements/Description

An opportunity has arisen in Hey Groves theatres UHBW for a Band 3 Purchasing Assistant.

The post holders will be responsible for efficient, effective and timely management of non-pay stock.

Duties will include:

  • Monitoring and managing stock levels, raising and receipting orders via an Electronic Requisitioning Ordering System.
  • Receiving, unpacking, checking and putting away goods received.
  • Stock rotation so that stock is used in date order and does not expire
  • Raising of new product requests in order for new items to be added to the electronic ordering catalogue
  • Receipting, labelling and monitoring orders/deliveries through or new managed inventory system SAP Ariba.
  • Providing cross cover for annual leave and sickness with other procurement assistants within theatres

Previous experience of goods ordering and stock management is an essential criteria for the position NHS experience is an advantage but not essential.

Detailed job description and main responsibilities

  • To provide efficient and cost effective purchasing and general work flow processing to ensure non-pay goods are ordered, received and available for use in order to maintain adequate stock levels so the clinical services required can be delivered. Workload and efficiency of the department is dependent on the timely availability of all non-pay stock required.
  • The post holder is expected to ensure that the services provided are responsive to service needs. There is an expectation that the post holder will ensure that the workload is managed consistently and in response to a fluctuating workload.
  • The post holder will be held responsible for maintaining a safe procurement work areas and will be responsible for ensuring the most efficient use of resources and working practices. The running of the unit procurement service is important to the efficiency and prevention of cancellation of patients throughout the Trust, and therefore expertise and knowledge of the procurement process is essential.
  • The post holder will work with management, trust groups and procurement personnel to ensure the organisation is getting good value for money on all purchases.
  • The post holder will represent the unit at non-pay meetings when requested to do so.
  • The post holder will be expected to provide purchasing cover to other departments within the division in times of annual leave and sickness absence.

Person specification

Education and Qualifications

Essential criteria

  • NVQ Level 2/3 or equivalent/new Diploma Level 2/3 or equivalent or working towards
  • Evidence of literacy numeracy skills to GCSE C or equivalent
  • Committed to own personal development and evidence of regular attendance training days

Knowledge and Experience

Essential criteria

  • Experience of working in a purchasing or comparable environment
  • Experience of working within a team
  • Experience of managing own workload within agreed boundaries
  • Ability to spend periods of time standing and sitting

Desirable criteria

  • Experience of communicating with a variety of people in different roles

Skills and Abilities

Essential criteria

  • Good interpersonal skills with the ability to effectively communicate with effectively with staff, company representatives and suppliers
  • Good organisational and prioritising skills – able to meet deadlines
  • Ability to identify problems, use initiative and act appropriately to maintain an efficient services within recognised boundaries
  • Ability to respond well to instruction
  • Excellent telephone manner
  • Computer literacy; specifically Microsoft Word/Excel/Outlook
  • Understand and adhere to Data Protection and Trust Policy
  • Dexterity – ability to handle/manoeuvre equipment across a wide range of sizes, weights and environments

Aptitudes/qualities

Essential criteria

  • Enthusiastic, highly motivated and able to inspire others
  • Ability to manage self and exhibit skills, including self-awareness, self-management and drive for improvements
  • Analytical
  • Flexibility
  • Work on own using initiative
  • Able to work under pressure to meet deadlines
  • Good team player
  • Live the Trust Values
  • Well presented, polite with a mature attitude to people and work

Desirable criteria

  • Innovative
  • Resource and Change Management

Essential criteria

  • Use available resources in the most cost effective way, ensuring safe and efficient service delivery
  • To be open to change and have some awareness of its implementation
  • Discuss implementation of any possible cost savings and improvements with line manager. Improve quality of services by generating and sharing good practices
  • Care of non-pay goods

Essential criteria

  • Inspect all received goods to ensure they have been received in an acceptable manner. Report any discrepancies in quantity and concerns with condition of goods received to suppliers as soon as is practicable.
  • Manage the working environment, ensuring that it is suitable for receiving of goods – keep it safe and tidy as it is a shared space
  • Follows and supports Trusts Standing Financial Instructions

Desirable criteria

  • Aware of Trust regulations, Manual Handling, COSHH and safety of wearing Personal Protective Equipment

Hours: Full time - 37.5 hours per week (Monday to Friday shifts)

University Hospitals Bristol and Weston NHS Foundation Trust
Location 

Bristol

Employment Hours 

Full Time

Employment Type 

Permanent

Salary 

£24,071 - £25,674 per annum

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