Quality Management Systems Support Officer

Contract: Fixed term: 12 months

Hours: Full time - 37.5 hours per week

As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Job overview

An exciting opportunity has arisen for a Quality Management Systems Support Officer to join our team. You will be based in the Pharmacy Quality Assurance/Quality Control department in Bristol.

This position is not eligible for sponsorship.

Provisional interview date will be 23/07/2024.

Main duties of the job

• To work effectively as a Pharmacy Quality Assurance team member to support the implementation of the electronic Quality Management System across Pharmacy Technical Services and Pharmacy Stores departments. This system is to provide evidence of continued regulatory compliance.
• To develop own personal skills and knowledge in order to contribute to the effective implementation of the system and to support in the training and development of other staff.

Working for our organisation

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.

UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Person specification

Qualifications and Training

Essential criteria

• NVQ4 in relevant subject or 2 A levels including one science subject plus demonstrable experience of working with data in an office/lab environment.

Knowledge and Experience

Essential criteria

• Experience of working in a team.
• IT experience with spreadsheets and databases.
• Experience of Good Documentation Practice.

Desirable criteria

• Experience of administrative tasks such as minute taking and organising meetings.
• Experience working with electronic Quality Management Systems.
• Experience of document control and working with Document Management Systems.
• Experience working in a Good Manufacturing Practice (GMP) environment.

Skills and Abilities

Essential criteria

• Ability to communicate effectively (verbal and written).
• Good planning and organisational skills.
• Good numeracy and literacy skills.
• Good analytical skills with ability to work accurately and neatly.
• Good attention to detail.
• Good IT skills including use of databases.

We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.

• As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.