Executive Assistant to CTO

We are looking for an Executive Assistant who thrives in a fast-paced high-performing environment to support our Chief Technology Officer.

The dynamic nature at Vaarst requires you to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to anticipating the needs of stakeholders and tasks that require prioritising. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects.

To thrive in this role you must be comfortable operating in a technical environment, developing knowledge over time and deploying this in your day-to-day work. Being a crucial, supporting role you will need to be experienced and comfortable interacting with senior stakeholders across the business and display the appropriate level of professionalism and discretion at all times.

In addition, this is an incredible opportunity to help further the transition to renewable energy.

Objectives & Responsibilities:

Vaarst is an exciting and dynamic environment meaning these are likely to change as we grow, upon joining your objectives and responsibilities will include:

• Working directly with the CTO to support all aspects of their daily work routine
• Maintain the CTO calendar, including scheduling meetings, appointments, travel (may include domestic and international), public appearances
• Managing expenses for the CTO and their team
• Organise and attend select meetings, take notes, capture action items, and support follow-through
• General administrative duties, such as preparing memos, letters, presentation decks, and other documents
• Ownership of the patenting process, managing relationships with IP lawyers, budgeting, tracking etc
• Manage phone calls, taking messages, and supporting external visitors or guests Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence
• Working across the technical team to support initiatives and positive culture
• Ownership of ad-hoc projects and activities from conception to completion, as well as supporting projects within the tech teams as required
• Provide support to the Business Support team, working closely with the EAs and offering cover when required.

Benefits

At Vaarst, we’re committed to creating a diverse and inclusive workplace where everyone can thrive. Our state-of-the-art Bristol Office Hub provides a welcoming space designed to nurture your creativity, productivity and well-being.

In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:

• Flexible working so you can work when is best for you
• 25 days annual leave to start with increasing to 35 days after 6 years + bank holidays
• Private medical insurance, including Dental, optical which can be extended to your family
• Career and learning development through paid courses, conferences and events
• Curiosity fund – up to £500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance 4X base salary
• Volunteering day, to give back to your local community
• Enhanced maternity and adoption leave
• Cycle to work scheme
• Recognition & rewards for doing great work and living our values and behaviours
• Flexible working options including, reduced hours, job share, phased return to work, term time working, compressed hours
• We’re a sociable, tight-knit team with monthly socials
• Our Bristol office is 10 minute walk from the train station, with a balcony, fresh fruit, snacks and drinks in the office