Personal Assistant to CEO

We focus on helping the world become a cleaner, greener, and safer place by deploying technology for good and accelerating the transition to renewable energy - Come join us!

Reporting to the Lead EA, the Personal Assistant to the CEO an exciting and dynamic role for an experienced and highly organised Personal Assistant looking to support a high-profile CEO in a fast-paced, influential environment.

Reporting directly to the Lead Executive Assistant, you will be an essential part of the CEO’s support team, ensuring that every aspect of their professional and personal commitments is seamlessly managed. You’ll have a front-row seat to the inner workings of a leading organization, playing a key role in enabling the CEO’s productivity and focus.

The ideal candidate will be a natural self-starter, capable of managing our many often and urgent asks, and adapting to the dynamic needs of the CEO to provide seamless support. This candidate is also highly precise, someone who thrives making sense of and keeping on top of every detail. Finally, this candidate is a natural logistician and planner.

This is more than an administrative position; it’s a role for a proactive, adaptable, and resourceful individual who is passionate about supporting at the highest level and is looking to further develop their experience in executive support.

We’ll welcome your ideas & input and support your development, In addition, this is an incredible opportunity to help further the transition to renewable energy.

Objectives & Responsibilities:

Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining your objectives and responsibilities will include:

• Work with the Lead EA to manage the CEO’s business and private diaries, scheduling meetings, appointments, and events while ensuring efficient time management.
• Arrange travel and accommodation, building complex travel itineraries and provide updates as required on travel plans and changes
• Manage the CEO’s expenses, submitting receipts and approvals to the Finance team in a timely manner
• Manage CEO guest access, from liaising with facilities for building access to guest greeting to arranging catering as needed
• Occasional support with urgent personal items or family commitments (e.g. invitations to events or personal errands)
• Help the Lead EA screen and prioritise emails for the CEO’s review as needed
• Liaise with legal support, assisting with NDA preparation and organising correct signing and filing
• Assist the Lead EA with actioning decisions, coordinating follow-ups, and executing tasks that support the strategic objectives of the CEO’s office
• Provide backup support for critical projects or tasks when needed, ensuring continuity in the CEO’s support structure
• Support the Lead EA with other administrative tasks as needed, including event coordination

You should apply if you have:

We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:

• 3+ years previous experience as a Personal Assistant or similar role at C-Suite or similarly senior level
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively and meet deadlines
• Flexible and adaptable, with an understanding of the demands of supporting a busy Executive
• Excellent written and verbal communication skills
• High level of discretion, confidentiality, and loyalty
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Project and action management skills
• Strong stakeholder management, from communicating with other executives, liaising with fellow employees, and collaborating with the rest of the business support team (EAs and Office Assistants)

Grow together with Beam where you will learn these skills or build on your expertise:

• Previous experience in a growth/scale up environment strongly preferred
• Experience working at a high-tech company, using a variety of tech tools, strongly preferred

Benefits

People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.

What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills. 

In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work: 

• Flexible working options including compressed hours 
• 33 days annual leave increasing 2 days a year up to 43 days after 6 years
• Private medical insurance, including Dental & Optical 
• Career and learning development through paid courses, conferences and events
• Curiosity fund – up to £500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance paid at 4X salary
• Volunteering day, to give back to your local community
• Enhanced maternity and adoption leave
• Cycle to work scheme
• Recognition & rewards for doing great work and living our values and behaviours